LAKE JOHN ASSOCIATION
CONSTITUTION AND BY-LAWS
As Amended June 2014
ARTICLE ONE: Name
The name of this association shall be: LAKE JOHN ASSOCIATION INCORPORATED
ARTICLE TWO: Objectives, purpose and goals
The objectives of this association shall be: to promote the care and betterment of Lake John; assist in the conservation and preservation of the natural resources of Lake John; and, to promote the general welfare of the members of this association as it pertains to their personal and property interests related to Lake John.
The purpose of this association shall be: to provide a means for all members and other interested persons, to join together, for their common good, in public meetings; to present and discuss topics and problems of general interest and concern; and to work out reasonable and equitable solutions that will fulfill the above named objectives and below named goals of this association.
The goals of this association shall be: to have a clean lake, free of pollution, litter-bug refuse, excessive weeds, and the green scum of algae; to have better fishing by means of proper stocking, removal of
“rough fish” and providing suitable spawning areas wherever possible; to have a safe lake where boating, fishing, swimming and other water sports can be enjoyed by all; and to have improved roads and road maintenance during all seasons of the year.
ARTICLE THREE: Membership and Dues
Section One: Regular members shall be owners of property adjoining the waters of Lake John or having access rights thereto. Each household may only cast one vote in all association activities.
Section Two: Current annual dues must be payable on or before the annual meeting. Dues for the forthcoming year will be voted on at the association meeting. Special donations for worthy objectives
and purposes may be levied at any regular meeting on approval, by a two-thirds vote of the members attending such meeting, provided proper notice was given 14 days previous to that meeting. Nothing in this section shall prohibit the solicitation or donation, from any source, of voluntary nonrestrictive contributions to this association.
Section Three: Any member who is in arrears with his dues shall have no voice or vote in the proceedings of this association and, after a period of one year, despite proper notification, shall have his name stricken from the roster.
Section Four: Any member disturbing the harmony of this association may have his membership revoked by a two-thirds vote of members attending any regular meeting, after thorough investigation by a committee appointed for that purpose, at the preceding meeting.
Section Five: It is understood that this association is non-sectarian, non-political and is not operated for profit.
Section Six: An amendment or amendments to all or any part of these By-Laws may be made at the Annual Meeting of any year by a two-thirds (2/3rds) vote of the members voting at such meeting.
ARTICLE FOUR: Officers, Duties and Terms of Office
Section One: The elected officers of this association shall be a President, Vice President, a Secretary, a Treasurer and six (6) representatives, one from each of the 6 sections. Sections to be determined by the Board of Directors. Representatives must reside in the section they represent. Together these 10 individuals shall consist of the Governing Board of this Association. Officers & representatives will be anyone in good standing (paid membership) with the association.
Section Two: The officers and representatives shall be elected at the annual meeting of the association. Immediate Past President will be a member of the Board with a vote for a period not to exceed one (1) year. Elections will be held annually. President, Vice President, Secretary and Treasurer and Representatives will be no more than two (2) consecutive terms in their respective office. President, Treasurer and Representatives of Section 2, 4 and 6 will be elected in even years. Vice President, Secretary & Representatives of Section 1, 3 & 5 will be elected in odd years. All are limited to a two (2) year term in office unless there are vacancies. Each Section’s membership will act (solely) on their respective Representative. At least 50% of the Section’s membership, in attendance, is required to elect a Section Representative. Any ties will be broken by re-vote.
Section Three: The President shall preside at all meetings of the association, enforce order and observance of the By-Laws, appoint committees and perform other duties as the association deems fit. The President shall preside at all meetings of the Governing Board, but shall have no vote except to break a tie vote. No member may hold the same office for more than two (2) consecutive terms.
Section Four: The Vice President shall perform all the duties of the President, in case of his absence or inability to attend the duties of his office. In case a vacancy occurs in the office of President, the Vice President shall automatically become President, and a new Vice President shall be elected at the next regular meeting.
Section Five: The Treasurer shall collect all dues and assessments and receive all contributions to the association, and pay all bills of the association, keeping accurate accounts thereof, and shall report all financial transactions, for the preceding period, at each meeting of the association. All disbursements of association funds shall be made by check, imprinted with the association name, and signed by the Treasurer or the President. All disbursements of association funds shall be authorized only as follows:
a) Amounts under $200 may be paid out by the Treasurer.
b) Amounts over $200 but less than $500 must receive approval from the President.
c) Amounts over $500 but less than $2.000 must have approval from the Board of Directors.
d) Amounts over $2.000 or more must be approved for payment by a majority of the members of the association in attendance at a regular meeting or by a majority of ballots mailed or emailed to the association on issues raised by the Board of Directors other than at a regular meeting.
e) All funds to the association designated for a specific purpose may be expended, but only for that purpose, with the approval of the Board of Directors.
f) No officer, representative or member of this association shall incur indebtedness or cause an indebtedness to be incurred in the name of the association without prior approval thereof for payment or authorized in advance as outlined above in sub-sections a, b, and c. Any violation of this rule shall be grounds for impeachment and loss of membership, and the individual so violating will be solely responsible for personal payment of the indebtedness so caused or incurred.
g) The President will appoint 2 members as auditors to review the books prior to the annual meeting and a printed report be given to all members in attendance at the annual meeting.
h)The Secretary shall keep the minutes of all meetings of the association and all board meetings. At each meeting, the minutes of the preceding meeting shall be read or printed or a printed copy distributed and offered for correction and/or approval by the association or Board. Secretary will mail copies of the previous Board meeting to the Board members.
Section Six: The Governing Board shall meet on the 2nd. Monday in May, June, July and September, unless the second Monday falls on a holiday. Then the meeting would be held on the 1st. Tuesday following the 2nd. Monday. An agenda shall be mailed or e-mailed to board members 5 days prior to the board meeting. The purpose is to conduct the business of the association and report all the transactions for the approval of the association.
ARTICLE FIVE: Meetings
Section One: The annual meeting of this association shall be held on the 3rd or 4th Saturday of June. The annual meeting will be held at 9:30 a.m. for refreshments; 10:00 a.m. for the meeting at a place to be determined by the Governing Board. Notice of the meeting shall be sent to each member 14 days prior to the meeting by mail. Special meetings may be called by the Governing Board. Notice of such meetings shall be mailed at least seven (7) days before the special meeting is to be held.
Section Two: All public meetings to be governed and conducted by Robert’s Rules of Order.
Section Three: Newly elected officers and representatives shall assume the duties of their offices after the close of the annual meeting each June.
Chairperson shall be appointed by the President with the approval of the Board.
The By-Laws Committee will consist of a chairperson and two other members in good standing. Committee will meet prior to the annual meeting to accept any written changes presented by the membership. Any changes must be mailed to all members fourteen (14) days prior to the annual meeting. Proxy votes are not allowed.
The President will select a chairperson and two (2) members in good standing of the association. A ballot will be presented to members for the offices to be voted upon at the annual meeting. One ballot per household only.